Position Details
Reference Number 33745
Position Title Asset and Administration Coordinator
Employment Type Permanent Full Time
Location Western Health
Position Summary

About Us
Western Health manages three acute public hospitals: Footscray, Sunshine and Williamstown Hospital. It also operates the Sunbury Day Hospital, Transition Care at Hazeldean and a range of community based services. We care for a culturally diverse population of more than 800,000 people. We have more than 6,700 employees who are driven by our values of ‘Compassion, Accountability, Respect, Excellence and Safety’ (CARES).

Our continued growth will see the completion of a new purpose built, multi-storey Joan Kirner Women's and Children's Hospital.

About the Role

As a member of the Engineering Services team, the Asset and Administration Coordinator directly manages a team of 5 and provides administrative support to Engineering and Biomedical Engineering team. The position will be split between administrative and financial duties.

You will be required to have a knowledge of the wider team and their specific responsibilities - assisting when needed. You will ensure the smooth running of the office, while also being responsible for monthly reconciliations and assisting with audits.

The Asset and Administration Coordinator and the Administration Team are responsible for the Engineering switchboard function, processing electronic Work Orders, dealing with general enquiries, providing exceptional customer service, invoicing/general accounts, reconciliation of accounts, raising purchase orders and fleet management.


We offer a wide range of benefits such as:

  • Work-life balance
  • Professional development and career advancement opportunities
  • Salary packaging including novated vehicle leasing
  • Onsite fitness clubs
  • Culturally safe and respectful environment
  • Access to an Employee Assistance Program


At Western Health, we value our employees and provide them the opportunity to grow and develop.  Our teams are friendly and supportive, ensuring we deliver a safe, person-centred and connected patient experience. Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation status clearance and (if applicable) a working with children’s check.

Western Health do not accept unsolicited resumes/applications from Recruitment Agencies.

Selection Criteria Essential: Experience working within an Engineering / Construction Department
Essential: Sound understanding of the Procurement & Contract Process
Essential: Proven experience is Asset Coordination
Essential: Excellent computer literacy skills (Microsoft Office, Excel and Word)
Essential: Familiarity with hospital environments and the health care system
Desirable: Experience in MYOB
Desirable: Accounting Certificate or Diploma of Leadership and Management.
Contact Person Suzie Halil
Contact Number 0466595786
Closing Date 04/07/2019
Position Description Asset and Administration Coordinator.docx
Application Guide click here to view
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