Position Details
Reference Number 41829
Position Title People & Culture Administration Officer
Employment Type Permanent Full Time
Location Footscray Hospital
Position Summary

We are seeking an experienced Administrator to manage our busy People and Culture/Human Resources Reception. This is a varied role that the successful applicant will make their own. Supporting a friendly and professional team, you will be the first point of contact and be the face of our People and Culture team.   You will provide support to various levels of our organisation and build relationships with key stakeholders.  The key duties this position is responsible for include:

  • Processing employee police checks
  • Managing incoming calls
  • Greeting and assisting employees and visitors to the department
  • Maintaining the reception office
  • Facilitation of the organisational Work Experience program
  • Preparing training materials for and coordinating People and Culture training courses
  • Liaising with employee benefit providers
  • Guiding and directing volunteers
  • Assisting with the generation of employment contracts
  • Processing invoices and ordering of supplies

In this self directed role you will be a vital member of our team. To be successful in this role you will need to have proven excellent customer service skills, be organised, dedicated, accountable and responsible and have similar experience in working in a people and culture team.


Experience in a similar role in the Health industry would be very highly regarded, as would experience with E-Recruit and SAP, whilst having coordinated large scale student placement program or the ability to do so would be highly advantageous.


About Us

Our workforce of over 9,000 employees are driven by our values of ‘Compassion, Accountability, Respect, Excellence and Safety’ (CARES). We value our people and provide them the opportunity to grow and develop.  Our teams are friendly and supportive, ensuring we deliver a safe, person-centred and connected patient experience.

Western Health comprises of three acute public hospitals: Footscray, Sunshine and Williamstown Hospital. We also operate the Joan Kirner Women’s and Children’s, Sunbury Day Hospital, Transition Care at Hazeldean and a range of community based services. We care for a diverse community of over 1 million people with complex care needs ranging from Neonates to Geriatrics.

Our employees enjoy a wide range of benefits such as:

  • Professional development support
  • Career advancement opportunities
  • Salary packaging including novated vehicle leasing
  • Work-life balance

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation status clearance and (if applicable) a Working with Children’s Check.

Western Health do not accept unsolicited resumes/applications from Recruitment Agencies.

Selection Criteria Desirable: Experience in organising meetings, taking meeting minutes and invoicing
Desirable: Proven experience in handling multiple reception tasks
Desirable: Evidence of providing exceptional customer service
Desirable: Experience working as part of a Human Resources Team
Desirable: Experience in using the SAP payroll system
Desirable: Experience in processing invoices and ordering equipment
Desirable: Experience in the e-recruit applicant tracking system
Desirable: Experience in processing fit2work police checks
Desirable: Proven experience in handling multiple front desk / people and culture administrative tasks
Essential: Evidence of providing exceptional custome service
Desirable: Front desk experience in a Human Resources Team in a Hospital Environment
Essential: Demonstrated attention to detail
Essential: Evidence of providing exceptional customer service
Essential: Evidence of strong time management and prioritisation skills
Contact Person Joe Debono
Contact Number 83456796
Closing Date 25/07/2021
Position Description PC Administration Officer July 2021.docx
Application Guide click here to view
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