Position Details
Reference Number 34713
Position Title Administration Assistant - Medical Education Unit
Employment Type Permanent Part Time
Location Sunshine Hospital
Position Summary

About Us

Western Health manages three acute public hospitals: Footscray, Sunshine and Williamstown Hospital. It also operates the Sunbury Day Hospital, Transition Care at Hazeldean and a range of community based services. We care for a culturally diverse population of more than 1 million people. We have 7,000 employees who are driven by our values of ‘Compassion, Accountability, Respect, Excellence and Safety’ (CARES).

Our continued growth has seen the addition of a new purpose built, multi-storey Joan Kirner Women's and Children's at Sunshine Hospital.

About the role

The Administration Assistant is responsible for providing flexible and effective administrative support to the Medical Education Team, ensuring an efficient, professional and confidential operation.

The Administration Assistant will predominantly work with the education programs for junior doctors in General HMO2 and 3 rotations, including Obstetrics, Paediatrics, Anaesthesia, and Emergency. General HMO2s and HMO3s may be pursuing a career in one of those four disciplines, or in General Practice, Psychiatry or other specialty.

The role will be performed predominantly at the Sunshine site, however there will be some occasions when the role will be located at Footscray

Essential Key Selection Criteria

  • Demonstrated high level of written and oral communication skills.
  • Demonstrated advanced computing and administrative skills including Microsoft Office suite of software programs, in particular MS Outlook, Access, Word, Excel, Powerpoint, Publisher.  Data entry and developing and maintaining electronic administrative systems.
  • Developed high-level customer service and interpersonal skills, with people from diverse levels and backgrounds.
  • Demonstrated ability to work within a team
  • Demonstrated ability to produce quality documentation (e.g. reports, manuals, correspondence, templates, etc.) and to provide editing and presentation assistance for complex documents.
  • Demonstrated organisational ability and initiative including experience in prioritising to meet deadlines, work to short timelines and work cost effectively.

Desirable Key Selection Criteria

  • Experience in organisations with many internal and external relationships.
  • Medical Terminology.
  • Demonstrated commitment to continual professional and personal development.

Please respond to the Selection Criteria in your cover letter


We offer a wide range of benefits such as:

  • Work-life balance
  • Professional development and career advancement opportunities
  • Salary packaging including novated vehicle leasing
  • Onsite fitness clubs
  • Culturally safe and respectful environment
  • Access to an Employee Assistance Program


At Western Health, we value our employees and provide them the opportunity to grow and develop.  Our teams are friendly and supportive, ensuring we deliver a safe, person-centred and connected patient experience. Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation status clearance and (if applicable) a Working With Children’s Check.

Western Health do not accept unsolicited resumes/applications from Recruitment Agencies

Selection Criteria
Contact Person Stephen Lew
Contact Number 83958011
Closing Date 25/05/2019
Position Description Administration Assistant PD JKWCH.docx
Application Guide click here to view
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