Position Details
Reference Number 31819
Position Title Administration Officer - Education
Employment Type Permanent Part Time
Location Footscray Hospital
Position Summary

About Us
Western Health manages three acute public hospitals: Footscray, Sunshine and Williamstown Hospital. It also operates the Sunbury Day Hospital, Transition Care at Hazeldean and a range of community based services. We care for a culturally diverse population of more than 800,000 people. We have more than 7,200 employees who are driven by our values of ‘Compassion, Accountability, Respect, Excellence and Safety’ (CARES).

Our continued growth will see the completion of a new purpose built, multi-storey Joan Kirner Women's and Children's Hospital.

About the role

An exciting Part time opportunity is available for an experienced Administration Assistant to work with our education team at Western Health. The position is based at Footscray hospital in the Education unit. If you have strong interpersonal skills, are highly organised and have a passion for data entry and computer work, this position maybe the challenge you are after.

  • Permanent, part time 20 hours a week
  • Contribute to supporting the education, Training and evaluation across WH
  • Support for educators and staff  based at Footscray


  • Providing efficient administration services to management, clinical and education teams
  • Assist with clerical and computer work in VETtrak Training Database and basic data entry
  • Preparing VETrak reports
  • Providing advice and assistance to clients, participants of education programs and education resources and responding to relevant emails
  • Ensuring timely and accurate information is maintained (i.e. databases, websites, publications and other communications)
  • Assisting with Event Management System bookings
  • Scanning documents and filing Photocopying and binding
  • Preparing training folders and manuals
  • Laminating documents as required
  • Maintaining filing systems, paper based and electronic
  • Maintaining and up keeping of venue facilities and surroundings and actioning Biomedical Engineering Maintenance Services (BEIMS) requests as required
  • Assisting with corporate functions as required
  • Assisting in the organisation and bookings of venues, resources, catering requirements for education programs, meetings, forums and conferences
  • Assisting with Graduate Nurse Program (GNP) recruitment processes as directed

Skills and Experience

  • Demonstrated high level of written and oral communication skills
  • Demonstrated high-level customer service and interpersonal skills with people from diverse levels and backgrounds
  • Demonstrated advanced computing and administrative skills including Microsoft Office software programs in particular MS Outlook, Access, Word, Excel, PowerPoint, Publisher.
  • Demonstrated ability to manage a high volume of data entry and developing and maintaining electronic administrative systems
  • Prepare and maintain documents for WH Scholarships
  • Demonstrated ability to produce quality documentation (e.g. reports, manuals, correspondence, templates, publications) and editing and presentation assistance for complex documents
  • Demonstrated organisational ability and initiative including prioritising to meet deadlines, work to short timeframes and work cost effectively
  • Demonstrate ability to coordinate, manage and maintain venues and corporate events


We offer a wide range of benefits including

  • Work life balance
  • Professional development and career advancement opportunities
  • Salary packaging including novated vehicle leasing
  • Discounted onsite car parking
  • Onsite fitness club
  • Culturally safe and respectful environment
  • Access to employee Assistance Program


At Western Health, we value our employees and provide them the opportunity to grow and develop. Our teams are friendly and supportive, ensuring we deliver a safe, person centred and connected patient experience. Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Torres Strait Islander people.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation status clearance and (if applicable) a working with children’s check.

Western Health do not accept unsolicited resumes/applications from Recruitment Agencies.

Selection Criteria
Contact Person Michele Noronha
Contact Number 0468971486
Closing Date 23/02/2018
Position Description POSITION DESCRIPTIO1.docx
Application Guide click here to view
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