Amalgamation Project Administrative Assistant

Fixed Term: 12 months, full time.

Classification: HS2

A new opportunity exists for an enthusiastic and experienced Administrative Assistant to join the team and support the work of the amalgamation between Western Health and the former Djerriwarrh Health Services.

This integral position has been established to support to administrative needs of the project team. Reporting to the Director Transition, the Administration Assistant will have a principal focus on conducting the administrative needs for team.

Duties

This role will require the successful candidate to:

• Initiate and undertake various administration duties as identified or directed, which could include but is not limited to scheduling venues and individuals, planning for projects and or meetings, preparing and circulating various meeting minutes, plans and associated documents and ensuring actions are highlighted.
• Support the project team to develop and maintain systems and procedures to deliver efficient and effective processes in relation to project documentation, including maintaining appropriate tracking and filing systems, regular monitoring and follow-up of outstanding items.
• Assist the project team to achieve compliance with internal governance and approval processes through timely and accurate document maintenance.
• Prepare various collateral for events, meetings, and ensure stakeholders receive appropriate notification and information as relating to their needs.
• Prepare slide decks, information packs, education material and other documents that support the transition and integration.

Enquiries:

Interested applicants are encouraged to call Claire Moody, Director Transition on 0466 556 723   

About Us

Our workforce of over 9,000 employees are driven by our values of ‘Compassion, Accountability, Respect, Excellence and Safety’ (CARES). We value our people and provide them the opportunity to grow and develop.  Our teams are friendly and supportive, ensuring we deliver a safe, person-centred and connected patient experience.

Western Health comprises of three acute public hospitals: Footscray, Sunshine and Williamstown Hospital. We also operate the Joan Kirner Women’s and Children’s, Sunbury Day Hospital, Transition Care at Hazeldean and a range of community based services. We care for a diverse community of over 1 million people with complex care needs ranging from Neonates to Geriatrics.

Our employees enjoy a wide range of benefits such as:

• Professional development support
• Career advancement opportunities
• Salary packaging including novated vehicle leasing
• Work-life balance

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation status clearance and (if applicable) a Working with Children’s Check.

Western Health do not accept unsolicited resumes/applications from Recruitment Agencies.