Position Details
Reference Number 37243
Position Title Administrative Assistant
Employment Type Permanent Full Time
Location Western Health
Position Summary

About Us

Western Health manages three acute public hospitals: Footscray, Sunshine and Williamstown Hospital. It also operates the Sunbury Day Hospital, Transition Care at Hazeldean and a range of community based services. We care for a culturally diverse population of more than 1 million people. We have 7,000 employees who are driven by our values of ‘Compassion, Accountability, Respect, Excellence and Safety’ (CARES).

Our continued growth has seen the addition of a new purpose built, multi-storey Joan Kirner Women's and Children's at Sunshine Hospital.

About the Role

Seeking an Administrative Assistant to work Full Time across Sunshine, Footscray and Williamstown Campuses. Our Admin Team supports Community Based Rehabilitation and the Chronic and Complex Care Clinics.

  • Monday to Friday (no weekends)
  • Outpatient setting
  • Support provided
  • Integral and valued member of a large team
  • See position description for further details of requirements


  • Dictaphone transcription
  • Reception
  • Data entry

Skills & Experience OR Essential Criteria

  • Typing Speed 55+ wpm
  • Dictaphone transcription
  • Proven ability to professionally format letters
  • Broad knowledge of Microsoft Office
  • Excellent customer service delivery
  • Demonstrate exceptional interpersonal and communication skills
  • Flexibility


We offer a wide range of benefits such as:

  • Work-life balance
  • Professional development and career advancement opportunities
  • Salary packaging including novated vehicle leasing
  • Onsite fitness clubs
  • Culturally safe and respectful environment
  • Access to an Employee Assistance Program


At Western Health, we value our employees and provide them the opportunity to grow and develop.  Our teams are friendly and supportive, ensuring we deliver a safe, person-centred and connected patient experience. Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation status clearance and (if applicable) a Working With Children’s Check.

Western Health do not accept unsolicited resumes/applications from Recruitment Agencies.

Selection Criteria Essential: Ability to provide high quality service in a busy reception environment
Essential: Typing speed 55+wpm
Essential: Highly developed interpersonal skills in a team environment
Essential: Excellent customer service skills
Essential: Proficiency in Microsoft package, particularly Word and Outlook
Essential: Excellent verbal, telephone and written skills
Essential: Current Driver’s Licence
Desirable: Dictaphone typing skills
Desirable: Understanding of medical terminology
Desirable: Proficiency in Microsoft Excel
Contact Person Kerry Roe
Contact Number 0401047500
Contact Email kerry.roe@wh.org.au
Closing Date 17/02/2020
Position Description Position Description Template updated 17 January 2020.pdf
Application Guide click here to view
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